The process is simple, and the end results will transform your public space with beautiful original art.
THE SELECTION PROCESS
Step 1: Application
Interested recipients are invited to submit an Application to Receive Art. Once your agency is deemed eligible, we will call you to set up an initial site visit of your public space.
Step 2: Site Visit
At the site visit we meet with agency staff to review our program and the responsibilities associated with an art placement. A tour of the facility will take place to determine if the organization has the appropriate space for permanent installation.
Step 3: Selection Visit
This process is facilitated by our staff and provides the opportunity for recipient agencies to select the work they wish to own and permanently display. Agencies must assemble a selection committee of at least six to ten people (staff, board members. clients, volunteers) who will collectively make decisions on which pieces are best for their site. We strongly encourage participation from clients and staff at all levels (program, facilities, clinicians, administrative, executive, etc.). Please let us know if your facility has a screen to view slide images. If a screen is not available, we will need wall space to display images from the projector. A selection visit takes approximately two hours so please make arrangements to reserve a conference room or other area that will accommodate a large group. We are now able to provide selections through a Zoom meeting. Please let us know if your organization would prefer selection via Zoom.
AC-RI will present a digital portfolio of roughly 100 images of artwork that represents the work of a variety of artists and typically includes paintings, prints, drawings, photography, and mixed media.
Artwork placed through AC-RI may only hang in spaces regularly accessed by agency clients. No staff-only areas, restrooms, or kitchens are permitted.
Step 4: Art Pick-up and Inventory Visit
After artwork has been selected, AC-RI confirms the donations with the artist/collectors and will prepare a placement packet to be sent to the agency. After receipt of the packet, the agency has 30 days to acquire all artwork and an additional six months to frame any work, securely install art and provided plaques. Your agency and our staff will coordinate a time for you to pick your selected artwork up from our storage facility. You are responsible for the safe transportation and delivery of artwork to your facility.
Agencies are required to schedule an inventory visit with AC-RI so we may see the collection after the installation has been completed.
Step 5: Hosting a Reception
There are many ways to thank the artists and collectors who have generously donated their original artworks to your agency. Hosting an on-site reception after the artwork has been displayed is a great way to show gratitude to our donors. Inviting the artists, community leaders, friends and family to view your new art lends power to inspire, challenge, heal, communicate, and transform. Bringing people together educates others about your mission and at the same time, artists will gain an opportunity to increase their community reach.
501(c)(3) organization or public equivalent
Provide direct services to clients onsite
Have a location with secure areas for art that are used regularly by clients
Do not have access to funds that could otherwise be used for the purchase of art
Can provide a rationale for owning and displaying artwork
Complete our two-part application
If you meet the criteria above, please complete our two-part application. We recommend keeping copies your completed Application and Donee Agreement for your records.
Application to Receive Art
This application will ask you to provide information regarding your mission, clients, annual budget, as well as provide a rationale for receiving artwork, and include your Proof of Charitable status (if applicable).
Application to Receive Additional Art
Agencies may apply once a year for up to three placements. Please contact us at email@example.com to ask for a copy of our Application to Receive Additional Art.
Meeting Street School
“The students are already dying to name the dog in the Irish Setter painting. The art is a welcome addition to the building and I thoroughly enjoyed working with you.”
– Sara Masri, Assistant Director of Development
East Bay Community Action Program Health Center, Newport
“I wish you could have seen the smiles on everyone’s faces when we hung the art up. Thank you so much for the opportunity to display such great work.”
– Melissa Lauer, Staff, EBCAP Health Center
Rhode Island Free Clinic
"We are grateful to Art Connection – RI and artist Sophie Breton for the privilege of showing “Bridge to Georgetown” at Rhode Island Free Clinic. It’s a lovely image that perfectly represents the bridge to good health that all patients have, thanks to generous volunteers and donors at the Clinic".
– Marvin Ronning, Director of Finance & Grants
Blackstone Valley Community Health Care
"We had the opportunity to review dozens of pieces, picking and choosing which would suit our facility the best. The experience was flawless; we truly appreciate everything your organization did for us.”
– Ray Lavoi, Executive Director, Blackstone Valley Community Health Care
FREQUENTLY ASKED QUESTIONS
What is Art Connection-RI?
The Art Connection connects artists and donors to community service organizations through the placement of original artwork.
Why do art donors want to give their art to agencies?
Artists and collectors donate art through AC-RI for a number of reasons, including to:
(1) know their work can have an impact on the lives of people in need
(2) show work to audiences who normally do not have access to art
(3) get work out of storage and have it viewed by the public
(4) support a recipient agency’s mission
(5) increase their visibility and reputation
(6) provide a solution to issues relating to estate planning
and/or (7) donate through a reliable program that makes the process simple.
Why do the agencies need art?
An agency needs art for several reasons, including to:
(1) enrich the lives of program participants
(2) stimulate dialogue, healing, creativity, and learning
(3) create a more welcoming environment
(4) allow them to participate in the collaborative process of choosing their new collection.
How are recipient agencies selected?
We ensure the eligibility of the agency through a comprehensive, yet simple application process. Upon receipt of the application, we visit the agency to assess their need for art, talk with staff, and examine their facility. Qualified agencies are public service or nonprofit organizations that provide a direct service to under-served populations. Facilities will have secure areas that are used regularly by participants and visitors, and lack the funds necessary to purchase art.
How does an agency apply?
It’s simple. An agency completes the application, a Donee Agreement and includes supporting material provided in the application packet. Once the application has been approved and the agency deemed qualified as an art recipient, an on-site visit is scheduled to complete the application process. After the site visit, AC-RI will schedule an art selection session where the program can choose art that is suitable for the program. Provided all eligibility requirements are met, the art then becomes permanent property of the non-profit.
What are a recipient agency’s responsibilities after the application has been approved?
A recipient agency:
(1) assembles a selection committee (made up of staff, board members and constituents) to choose art
(2) picks up the art from designated storage location by stated deadlines
(3) arranges to frame any unframed artworks that it selects
(4) installs selected art and corresponding plaques
(5) cares for the art as stipulated in the Donee Agreement and Deeds
(6) meets all deadlines including submitting Deeds and a brief Six Month Report
(7) adds a link to AC-RI on their website
(8) thanks all art donors in writing
(9) is encouraged to hold a reception to celebrate the installation
Who chooses the art?
The qualified agency selects the art for its walls. The agency assembles a selection committee (usually comprising a group of 6-10 staff, clients, board members, and/or volunteers) that reviews approximately 300 available artworks and chooses the most appropriate art for its site.
How much art do agencies receive?
On average art placement is 10-20 works, pending the size of the organization. After one year, agencies may be eligible to receive additional art.
The art is a permanent donation and becomes property of the service agency. The agency must follow the stipulations of the Donee Agreement and Deed or forfeits ownership of the art.
What happens after an agency selects art?
When art is selected, AC-RI contacts the art donors for approval and handles all paperwork needed to donate the art. Upon receipt of the confirmation packet, the agency is expected to contact the art donors within 15 days and pick up the art within 30 days. The transfer of art occurs and signed Deeds are retained by art donor, agency, and AC-RI. Any art not picked up within 3-months will forfeit donation of the art and be removed from placement.
How is the art transported?
The recipient agency is responsible for calling the art donor within two weeks and scheduling a convenient time to pick up the art from designated location within a month. When picking up the art, the agency brings an appropriately sized vehicle and the Deeds to transfer ownership of the art.
Is the art framed?
Approximately half of the available art is either framed or ready to hang. On average an agency can expect, and must arrange to frame roughly half of their selected works. AC-RI will work with you and offer connections to local framers who offer a discount to our partners.
How do agencies express their gratitude?
AC-RI expects recipient agencies to acknowledge and thank the artist/donor in writing, mention the donations in an article, newsletter or annual report, and include a web-link to the artist’s page and AC-RI page on their official site. We strongly encourage the agency to host a reception to exhibit their new art donations. Bringing together artists/donors, AC-RI, community leaders, friends and family is a great way to show gratitude for your new artwork as well as bringing community attention to your own charitable mission
How do agencies care for the art?
Recipient agencies must sign an agreement that they are committed to caring for the art. The Donee Agreement stipulates that the agency will keep art secure, exhibit art in a visible location, not alter or deface art, and not sell or give art away. AC-RI reviews art placements to ensure that agencies fulfill their responsibilities by distributing a Six-Month Report and scheduling an Inventory Visit to verify all artwork is accounted for, framed, hung securely, and installed with its corresponding stickers and plaques.
ELIGIBILITY & APPLICATION